JOB DESCRIPTION – OFFICE MANAGER/CONTROLLER
FUNCTIONS:
• Operations
• Interdepartmental Relations
• Leadership
• Cash/Profit Management
• Communication with External Sources
• Daily & Monthly Account Operations
COMPETENCIES:
• Analysis & Problem Solving
• Customer Enthusiasm
• Decisiveness
• Delegating & Empowering
• Initiative
• Judgement
• Motivation & Coaching
• Organizing & Planning
• Strategic Leadership
• Team Building
• Versatility
• Communication
REPORTS TO:
• Dealer
• General Manager
MANAGEMENT/BUSINESS SKILLS REQUIRED:
• Knowledge of General Motors' Standard Accounting Policies
• Knowledge of applicable federal, provincial and local
regulations and laws pertaining to the automotive industry
• Ability to administer payroll (automatic or manual)
• Ability to administer purchase orders (automatic or manual)
and fixed assets
• Ability to establish and maintain key filing systems, including
financial records and team member folders
• Ability to conduct basic financial analyses
• Leadership skills, including delegation, empowerment,
coaching, supervision, and organizing and planning, and
interpersonal skills, including conflict resolution (both
interdepartmental and intradepartmental)
• Ability to take an interest in team members, including
proactively promoting their appropriate development
• Working knowledge of bank and insurance terminology and
processes
• Knowledge of computer systems and proficient keyboarding
skills
• Calculator, adding machine, and other office machine skills
• Full mathematical skills, including the ability to compute
financial formulas, interest, turnover, net book value, etc.
WORK ORIENTATION FACTORS
• Extensive analytical work
• Extensive paperwork
• Frequent contact with people in all the dealership
departments
• Work with various types of computer equipment, printers,
PCs, terminals, FAX machines, etc.
• Requirement to perform more than one task at once
• Work with high-dollar amounts
• Periodically long hours
• Account reconciliation
POSITION SUMMARY
The Office Manager/Controller:
• Provides analytical, administrative, and financial information
to department managers and the Dealer.
• Completes dealership accounting and bookkeeping activities.
• Reconciles accounts at the end of the month.
• Knows proper accounting methods and instructs his or her
team members in those methods.
• Participates in discussions with department managers to
assist them in achieving their respective department
objectives.
• Maintains the most up-to-date profit-and-loss information
available within the dealership.
As he or she gains experience, the Office Manager/Controller:
• Initiates discussions with department managers to provide
them with advice and support that will help them to achieve
their respective departmental objectives.
• Works with other managers in planning, forecasting trends,
reviewing, and revising plans on an ongoing basis, and
initiates such discussions as necessary.
• Oversees dealership accounting and bookkeeping activities.
• Promotes the development of his or her team.
• Maintains up-to-date knowledge of dealership sales, profits,
and expenses.
• Conducts long-term planning of retail activities.
• Participates in team meetings or initiates team meetings
where there is discussion about decisions affecting all
departments.
Anyone interested please email resume to Kerry McMillan kerry@prousechev.com
