Position Overview
The Accounts Payable Clerk plays a crucial role in supporting the Finance Department by managing daily accounts payable functions. This position is responsible for ensuring the accurate and timely processing of invoices, reconciling financial data, and maintaining financial records. Key duties include verifying and reconciling invoices, coding expenses to the appropriate account and cost center, and entering financial data into the accounts payable system and general ledger. The Clerk also acts as a liaison with vendors, resolving payment inquiries and ensuring clear communication regarding outstanding accounts. Additional duties include preparing and distributing payments, maintaining electronic filing systems for financial documents, and handling the disbursement of petty cash. Success in this role requires accuracy, attention to detail, and the ability to manage multiple priorities within a confidential and deadline-driven environment.
Essential Duties & Responsibilities
Accounts Payable:
- Process and verify incoming invoices, ensuring proper coding to accounts and cost centers.
- Reconcile discrepancies between vendor invoices and purchase orders and follow up with purchaser (i.e. Office Services) and/or vendors to resolve any issues.
- Prepare and process payments to vendors in a timely manner, including payment preparation and electronic payments.
- Maintain accurate and organized records of all paid invoices and associated documentation.
- Input financial transactions into the accounts payable system, general ledger, and other relevant databases.
- Monitor and track aging payables to ensure timely payment of outstanding invoices.
Vendor Relations:
- Serve as the primary point of contact for vendors regarding accounts payable inquiries, payment issues, and disputes.
- Build and maintain positive, professional relationships with vendors to ensure continued effective service delivery.
Administrative Duties:
- Maintain organized electronic filing systems for invoices, payment documentation, and other financial records.
- Assist in preparing reports related to accounts payable as requested by the Finance Manager.
- Participate in monthly and year-end reconciliation processes.
- Ensure that all activities comply with the facility's financial policies and healthcare industry regulations.
General Support:
- Disburse petty cash by verifying documentation and recording transactions accurately.
- Assist with other administrative tasks and finance-related duties as needed.
Required Qualifications
Education
- Graduate from a relevant three (3) year university or community college program (i.e. Accounting) or equivalent
Knowledge, Skills, & Abilities
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and other relevant software applications
- Strong attention to detail with a high degree of accuracy in data entry and financial record-keeping.
- Excellent organizational and time management skills
- Excellent verbal and written communication skills for interacting with vendors, internal staff, and management.
- Ability to prioritize tasks and manage workload proactively and responsively
- Capable of working effectively under pressure and meeting tight deadlines using sound judgment and critical thinking
- Strong interpersonal skills, including self-awareness, emotional intelligence, and the ability to build positive working relationships
- Demonstrated ability to maintain confidentiality and handle sensitive financial data with integrity.
- Ability to consistently demonstrate GHC's values of respect, kindness, compassion, and accountability in all aspects of work.
Rate of Pay:
$26.32 - $27.37 (commensurate with experience)
Comprehensive Benefit Package
Enrolment in Healthcare of Ontario Pension Plan (HOOPP)
Union:
CUPE
Positions:
1
Operations:
Monday to Friday – Business Hours
Weekends & Holidays Off
Applications:
Please apply through our ADP Career Centre by July 2, 2025
Interested applicants are asked to submit a cover letter and resume indicating their qualifications for the position by the application deadline. The ADP Workforce Now Career Centre includes built-in technology that evaluates applications against job posting requirements and assigns a score based on relevant criteria. Those selected for interviews will be required to demonstrate their qualifications and required skills and abilities as outlined above. Group Health Centre is committed to an application and interview process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code/AODA. Applicants need to make any accommodation requests for the application or interview process known in advance by contacting the Human Resources Department at 705-759-5513. We thank all applicants, however only those under consideration will be contacted.
