Sault Family Health Organization
Office Manager Job Description
Job Title: Office Manager of Physician's
Reports To: Sault FHO Physicians
Location: Sault Ste Marie, ON
Rate of Pay: Part-Time (16-20 hours per week)
$27-$35 per hour
Regular/Temporary: Regular
Position Summary
The Office Manager of the Sault Family Health Organization (Sault FHO) is responsible for the overall management and its resources. This position will provide support to the members of the team while ensuring all activities are in compliance with the Ministry of Health and Long-Term Care (MOHLTC) requirements. Currently, the Sault FHO operates out of 765 Queen Street East in Sault Ste Marie, ON. The group consists of six physicians. We are also affiliated with the Superior Family Health Team (SFHT) and work closely with other health professionals including nurses, social work, pharmacy and physiotherapy.
Major Responsibilities
• Participate in staff interviews and assist with staff orientation
• Coordinate updates for the Electronic Medical Record (EMR) system with Telus PS
• Liaise with IT support company on a regular basis
• Ensure communication from the SFHT reaches all members of the FHO
• Act as the main point of contact between the FHO and SFHT Executive Director, along with the Lead Physician
• Coordinate team meetings including booking of meeting rooms, creating agendas, catering, compiling and processing of minutes and distribution of meeting materials
• Liaise between the MOHLTC and physicians to help obtain information on special billings, bonuses and other requests from individual physicians
• Liaise with bookkeeper as required
• Submit FHO invoices from expense accounts and 3rd party billings to bookkeeper monthly
• Assist with developing and maintaining FHO policies and procedures
• Assist with recruitment of staff and physicians as needed
• Assist with orientation of Locum Physicians, medical residents and students
• Prepare enrolment papers for new doctors joining the FHO as well as contract physicians (Locums)
• Contact with Health Care Connect office to place unattached patients with physicians as required
• Submit vacation schedules for the FHO to SFHT throughout the year as requested
• Manage the EMR’s Custom Forms
• Purchase clinic supplies when needed
• Support Governance Agreement updates
Qualifications
• Post-secondary education preferably in Business Administration/Human Resources; or related experience
• 3-5 years of experience in administration, preferably in a medical field, considered an asset
• Experience with an Electronic Medical Record (EMR), preferably in Telus PS Suite, considered an asset
Skills and Abilities
• Self-directed and able to work independently
• Practical accounting knowledge
• Proficient in MS Office including Outlook, Word and Excel
• IT Hardware and Software maintenance experience considered an asset
• Strong understanding of ethical and legal responsibilities in protecting the privacy and confidentiality
• Personal Health Information Act, 2004 (PHIPA)
• The Personal Information Protection and Electronic Documents Act (PIPEDA)
• Excellent verbal and written communication skills
• Ability to work well in a team environment and collaborate with all members of the interdisciplinary health care team
• Strong ethics and exceptional interpersonal skills
Superior Family Health Team has a COVID-19 Vaccination Policy that requires covered individuals to take part in COVID-19 vaccination programs recommended by Public
Health, unless they are approved for a human rights accommodation.
Compliance with this policy is mandatory for this position
Please submit your cover letter and resume to [email protected]
by July 14, 2025
We thank all applicants for their interest, but only candidates selected for an interview will be contacted.
No solicitation e-mails
765 Queen St.East
