Dougall Media, Thunder Bay's only locally owned broadcast/multimedia company, has an exciting opening as an Executive Assistant in our Administration team.
We are looking for an Executive Assistant who will be in charge of keeping our Directors team and the company President, well organized and supported. Training will be provided, however, it is expected that you will have experience in this type of role. A great sense of humour, and a no-nonsense approach are assets that you can provide. Someone who has volunteered their time, and values community service will be a great fit with our company culture and family-oriented organization. A great attribute would be understanding various social media platforms as well.
The job description will be to assist the President and Senior Executives as required, and have a little fun while doing so. We offer unique company perks including barbeques, staff development, free event tickets, and an exciting work environment. If you are bored in your current executive role, and want to enjoy your working days, please tell us why we should hire you.
Primary duties of the position:
Calendar management and scheduling for the Directors’ Team
Answer calls for the Executive Team
Filing support (eg: related to the OES system)
Conducting Research as requested
Taking Meeting Minutes as requested
Preparing reports
Coordinating meetings
Understand and use ADP Workforce in a supportive role; Provide support and assistance with ADP Workforce
Work with SVP Corporate Development on mapping and documenting PPWs and Manuals
Review, escalate, screen and coordinate responses to company emails
Coordinate the “Around Town” schedule
Coordinate travel arrangements for the Executive Team (if required)
Coordinate company-wide announcements with HR Coordinator
Other duties as requested, especially those that support the Organizations Objectives.
Required Credentials and skills:
Ability to make and deliver presentations
Related college or university degree
Familiar with software including Office Suite, ADP (or similar HR enterprise software)
Can coordinate Social Media communications
Discrete & Confidential
Uphold policies and procedures within the companies
Valid Ontario Drivers’ Licence
Dougall Media is committed to creating a diverse and inclusive environment and welcomes applications from all qualified individuals including women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, and persons of any sexual orientation, gender identity or gender expression. Dougall Media is committed to an environment of open access to employment opportunities. Accommodations are available for all applicants with disabilities throughout the recruitment process. Should an applicant require accommodations for interviews or other meetings, please contact Human Resources at (807) 346-2569.
We thank you for your interest in working with Dougall Media, however, only those selected for an interview will be notified.
